What we do
Incremental revenue.
Every gathering, hosted.
Every birthday, rehearsal dinner and company offsite starts with a conversation. Vespar carries it through the room, the menu and the deposit. Your team hosts the night.
Host effortlessly.
01 / Find the occasion
A message becomes a plan.
Headcount, a date, a room that fits. Your host gathers the details, answers from your venue's knowledge and gives the guest a way forward.
- Discover
- Bring your rooms back to mind with Mailchimp campaigns, offers and guest sign-up. Google Ads changes wait for your approval.
- Plan
- Headcount, timing, dietary needs and budget, gathered in conversation so the guest has a clear next step.
- Match
- Your actual spaces, with capacities and photos, matched to the group in front of you.
Campaigns, offers and Google Ads are part of Demand Gen. Google Ads is set up with our team. Compare plans.
02 / Make it official
Real details. A real deposit.
The guest chooses from your catalog. Payment happens through your own Stripe account, with the conversation still attached.
- Book
- The deposit is invoiced from your own Stripe account. A paid deposit confirms the booking.
- Personalize
- Menus quoted from your live catalog. Real dishes at real prices, with special requests handed to your team.
The deposit is 50% of the order. The remaining balance is invoiced after the event.
03 / Host. Then remember.
The night belongs to your team.
The booking is arranged. Your team hosts the people in the room, and the details stay with the event.
- Host
- With Google or Outlook connected, the event lands on your calendar with setup and teardown time reserved.
- Remember
- The guest, conversation and booking stay together, so your team can pick up with the details in front of them.
Your team can read, pause and take over a conversation. When a request needs a person, the host hands it over with the thread attached.
Your people. Their evening.
Your business, throughout
Three things that are not negotiable.
The host works inside your house rules. Your people stay in control of the exceptions.
An AI host purpose-built for your business
It quotes your live menu, recommends your actual rooms and speaks in your venue's voice. Your catalog, your spaces and your policies set the boundaries.
Real dishes. Real prices. Real capacities.
An enterprise-grade platform that grows with you
One venue or a group, the same system. Conversations, bookings and deposits belong to their venue, so each team has its own guests and records.
One house or a whole collection.
Owners own their data
Your guest list, menu, booking history and Stripe account stay yours. Deposits go directly to you. Export or delete a guest's record on request.
Your Stripe. Your guests. Your call.
The revenue, in view
See what your bookings are worth.
Track booked value, money collected and the balance still to come. Filter by period, room or booking status, then inspect the bookings behind it.
Your booking report
Example data · January to March 2026
- Booked value
- $5,400
- Collected
- $0
- Bookings
- 3
Booking value by event month
Bookings in the current view, grouped by when the event takes place. Collected is the verified live amount paid toward those bookings so far, regardless of payment date.
- Jan 2026 (1 booking)$1,200
$0 collected; $1,200 not verified as collected.
- Feb 2026 (1 booking)$2,400
$0 collected; $2,400 not verified as collected.
- Mar 2026 (1 booking)$1,800
$0 collected; $1,800 not verified as collected.
Months with bookings are shown. Cancelled bookings, tax and service charges are excluded. This is booking value, not a cash-flow statement.
Connected venue knowledge
One fact.
Every linked answer.
Link an answer to a room's capacity or fee, and it uses the current value. Update the room once and the linked answer follows.
Guest questions can reveal what's missing. Your team adds the answer, and Vespar uses it in future conversations.
Your room
The Long Room
Maximum capacity 40 guests
Supplies the current capacity
Your linked answer
“The Long Room seats up to 40 guests.”
Tell us about your rooms.
A few questions about your venue and the events you host, and we'll show you exactly what Vespar would take off your plate.